Insightly

VS

Notion

Business & Productivity Comparison

Insightly vs Notion: Side-by-Side Comparison

Insightly
Notion
Rating
★★★★★★★★★★
4.2/5
★★★★★★★★★★
4.7/5
Free Tier
Yes
Yes
Trial Days
None
None
Pricing
Free plan available (2 users). Plus at $29/user/month. Professional at $49/user/month (annual).
Free plan available. Plus at $8/user/month. Business at $15/user/month. Enterprise available (annual).
Company
Insightly
Notion Labs
Founded
2009
2016
Best For
Service businesses needing to manage both the sales pipeline and post-sale project delivery
Teams building custom internal wikis and project management systems without coding

Pros & Cons

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Insightly

Project management built directly into the CRM closes the post-sale delivery gap
Lead routing automatically assigns new leads to the correct rep or team
Power BI integration provides enterprise-grade analytics on CRM data
AppConnect automation creates workflows between Insightly and 500+ tools
Mobile app less capable than the desktop version
Steeper pricing compared to Pipedrive for comparable core CRM features

Notion

All-in-one workspace replaces Docs, Sheets, Trello, and Wikis in one tool
AI assistant writes, summarizes, and extracts data from any Notion page
Database system with relations and rollups rivals simple spreadsheet databases
Highly flexible blocks system adapts to any workflow or content type
Infinite flexibility creates decision fatigue for new users setting up workflows
Performance slows noticeably on very large databases with thousands of entries

Use Case Analysis

Which is better for Project Management?

Both Insightly and Notion support Project Management workflows. Notion has a slight edge with a 4.7 rating and Fully flexible workspace combining notes, databases, wikis, and projects in one interconnected system. If Project Management is your primary use case, Notion is the safer pick.

Which is better for Automation?

Both Insightly and Notion support Automation workflows. Notion has a slight edge with a 4.7 rating and Fully flexible workspace combining notes, databases, wikis, and projects in one interconnected system. If Automation is your primary use case, Notion is the safer pick.

Verdict

Notion edges out Insightly with a 4.7 vs 4.2 rating. Notion's main advantage: Fully flexible workspace combining notes, databases, wikis, and projects in one interconnected system. That said, Insightly may still be the better choice if Service businesses needing to manage both the sales pipeline and post-sale project delivery.

Try Them Yourself

The best way to choose is to trial both. See full details on each:

Try Insightly Free Get Notion Free

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